After students are awarded their financial aid, they will receive an email notification from the Financial Aid Office directing them to create an account with Nelnet. Students must make a disbursement selection through Nelnet; otherwise, there will be delays in receiving their refunds.
Please note that the fastest means of receiving a refund is through the electronic transfer of funds to your personal checking or savings account.
Financial Aid Freeze Date
Students have until 11:59 pm on the freeze date to register for classes to have those units be considered towards their enrollment status. Units added after this date will not be considered towards enrollment used to determine Pell Grant eligibility. Pell Grant disbursements are divided into two payments each term; changes in enrollment status before the freeze date may affect disbursement amounts.
Monday, October 24
Monday, March 27
Tuesday, June 27
Keep in mind regarding the freeze date:
- Waitlisted classes are not considered towards enrollment status.
- Be sure to add late-start classes before the freeze date. If added afterwards, these units will not be considered towards enrollment status.
- If you drop units before the freeze date, you may not be eligible for a second Pell grant disbursement or may owe back the financial aid that you have already received.
Students on Satisfactory Academic Progress (SAP) Warning, Probation or MTF Probation Status
Students with a SAP status of Warning, Probation, or (Maximum Time Frame) MTF Probation will not be paid until the 3rd disbursement at the earliest. Grades from the previous semester must be posted and academic standing calculated prior to disbursement.
Students on Probation or MTF Probation must passed all of their enrolled courses with all ‘C’ or better to continue receiving financial aid – no ‘W’, ‘FW’, or other unsatisfactory grades. All students need to maintain a 2.0 GPA and complete 67% of their enrolled coursework to continue receiving financial aid. View more information on Satisfactory Academic Progress here.
A thank you card to your donor(s) must be submitted to the Financial Aid Office before fund(s) can be issued. Scholarship funds for current IVC students is usually sent at the end of July and only after all of the requirements stipulated have been met. Make sure to update your mailing address on MySite or with Admissions & Records. You will be notified by email when your fund is sent.
If you are awarded an Osher Scholarship, your scholarship will be issued in two payments, one in Fall 2022 and the other one in the Spring 2023 semester. Your check will not be released until after the drop date (September 13, 2023 for Fall 2022 and February 7, 2023 for Spring 2023), as we have to verify enrolled units. You must be enrolled in a minimum of 6 units and have the California College Promise Grant.
ESL and Basic Skills Courses
Students can be paid for up to 30 units of enrolled coursework in ESL or Basic Skills courses. After 30 units are attempted, ESL or Basic Skills courses are not factored into enrollment status used to determine eligibility for financial aid disbursements.
Drops and Withdrawals
Students withdrawing from all of their classes before the published freeze date for each semester may owe federal aid funds back to the U.S. Department of Education. Additionally, students dropping below half-time on or before the freeze date may owe a Federal Pell Grant overpayment.
Always consult with the Financial Aid Office before dropping ANY classes or withdrawing for the term.
Once a letter grade of “D” or better has been earned in a course, a student may receive financial aid for only one additional (second) attempt of the same course, regardless of the grade earned for the second attempt.
Repeated classes also count against Satisfactory Academic Progress, which is taken into consideration when determining eligibility for financial aid.
Cal Grants are disbursed once per semester after census. As Cal Grants are disbursed once per term, no adjustments are made after disbursement. Please be sure to enroll full-time in order to receive maximum funding.
Loans are disbursed once each semester, with the disbursement taking place at least 30 days into each term, typically on the fourth (4th) disbursement.
An unofficial transcript is needed from the host college prior to any disbursements being made. Funds for a subsequent term will not be released until the final official transcript is submitted to IVC. Refer to the Consortium Agreement for more info.
For more details, please contact the Financial Aid Office.