Irvine Valley College (IVC) recognizes that as a student you are making great efforts to continue your education in the face of uncertainty and challenges. Students and the colleges have all made admirable efforts to meet the challenges posed by the statewide emergency due to the COVID-19 pandemic. However, some students may still find it too challenging to complete their Spring 2020 courses, given their individual situations.
The State of California has granted Irvine Valley College and Saddleback College the ability to allow students to withdraw from a course or courses and not receive a Withdrawal (“W”) grade. Students withdrawing due to the COVID-19 pandemic will receive an Excused Withdrawal (EW).
This is a substantially different type of grade for transfer purposes. An Excused Withdrawal (EW) is used to record a student’s withdrawal due to verifiable, documented reasons beyond the student’s control.
The deadline for students to submit an Excused Withdrawal (EW) request has been extended to June 8, 2020.
This change is retroactive to March 20 as well. Students who dropped a course or courses starting on March 20 and received a “W” will have their grade changed to an “EW”.
HOW DO I REQUEST AN EXCUSED WITHDRAWAL (EW)?
- Complete the Excused Withdrawal form
- Submit the completed form to the appropriate school's Admissions and Records Office from your district-issued email address. District issued emails are "firstname.lastname@example.org" or "email@example.com."
WHAT CAN I EXPECT IF I REQUEST AN EW?
- Students dropping their course(s) due to the COVID-19 pandemic will receive a refund of enrollment fees ($46/unit).
- The Student Payment Office (SC) or Bursar's Office (IVC) will contact you and guide you through the refund process.
COURSE COMPLETION/TRANSFER STATUS
- An EW grade for a course indicates that a student did not complete the course. If a course or courses are needed for admission to a transfer institution, it is recommended that students meet with a counselor to discuss the implications BEFORE deciding to drop any course(s).
- Students will not have their EW grade held against their completion ratio for financial aid.
- Students will not be required to repay award disbursements that were based on their unit load prior to dropping courses.
- For more details, contact your campus Financial Aid office:
- Students receiving VA education benefits may be required to repay their awards if they take an EW. For more details, contact your campus veteran’s office:
Office of Admissions and Records