Financial Aid Satisfactory Academic Progress Policy
Federal, state regulations require that students maintain satisfactory academic progress in order to be eligible to receive financial aid. The purpose of this requirement is to encourage all students to progress steadily at a reasonable rate toward graduation, transfer or completion of their educational goal. The Financial Aid Office at IVC will evaluate all aid recipients once per year to ensure that they are meeting all components of satisfactory progress.
Students must meet all of the following Satisfactory Academic Progress standards outlined below:
- Maintain at least a 2.0 GPA (grade point average)
- Completion of 75% cumulative units enrolled, attempted or completed
- Maximum time frame may not exceed:
- AA/AS or Transfer Program:
- 90 units enrolled, attempted or completed
- Certificate Program:
- 45 units enrolled, attempted or completed
- Not have an AA, AS or bachelor’s degree
Maintain at least a 2.0 GPA (grade point average):
Students must maintain an overall cumulative grade point average (GPA) of 2.0 (C). The cumulative GPA and units from all current or prior coursework taken at Irvine Valley College and Saddleback College.
Completion of 75% cumulative units enrolled, attempted or completed:
- Students must receive credit for at least 75% of the total cumulative units enrolled, attempted or completed.
- Grades of F, I, NC, NP and W are not considered successful completion of units.
Maximum Time Frame:
A student is eligible for financial aid up to a maximum number of units enrolled, attempted or completed. This maximum time frame or “unit cap” is based on the student’s educational objective and is defined as follows:
- AA/AS Degree or Transfer Program: The maximum allowable time frame for students to complete an AA/AS Degree or transfer program at IVC without being terminated from financial aid is 90 enrolled, attempted or completed units (Note: Change of Major or Dual Major does not extend time frame).
- Vocational Certificate Programs: The maximum allowable time frame for students to complete a Vocational Certificate program at IVC without being terminated from financial aid is 45 enrolled, attempted or completed units.
Grades of F, I, NC, NP and W are considered units enrolled/attempted and counted towards the 90/45 unit limit. All periods of enrollment (including summer) will be included, whether or not a student received aid.
Incoming Transfer Students:
- All college work, regardless of transferable equivalencies, will be reviewed for units attempted, but will not be included in the cumulative GPA calculation.
- The Financial Aid office reserves the right to require official academic transcripts from all prior college, universities and vocational schools attended before determining financial aid eligibility.
Students who have exceeded the maximum time frame may have up to thirty (30) units of remedial course work excluded from the unit total. Financial Aid will only pay up to thirty (30) units of remedial courses.
Courses in English as a Second Language must be part of a student’s academic plan leading to a certificate, degree or transfer program. Financial Aid will only pay up to thirty (30) units of ESL courses.
Students who are required to complete ESL courses to achieve their goal may exceed the maximum time frame.
- Students may receive financial aid for a repeated course in which a grade of “F”, “NC” or “NP” was earned. Students are allowed financial aid for 2 additional attempts in order to earn a better grade (Note: Repeats for a class with a “D” grade or better earned is funded only once).
- When a student repeats a course, the highest grade earned is counted in the calculation of the cumulative GPA.
- When a student repeats a course, each time a course is taken it counts as an attempt and is counted in the 90/45 unit maximum time frame.