You must reapply for aid each year and supply all requested documents. For best results, apply early.
In addition, you must maintain satisfactory academic progress (SAP or sat prog as it is sometimes called). SAP consists of three components: Student Financial Aid Satisfactory Academic Progress Policy Federal, state, and college regulations require that students maintain satisfactory academic progress to continue receiving financial aid. Financial aid recipients at Irvine Valley College must:
- Maintain a minimum grade point average (GPA).
- Complete their program within the maximum allowable time frame.
- Complete a minimum number of units successfully each semester.
The Financial Aid Office at IVC will evaluate all aid recipients once per year before disbursing aid for the fall semester to ensure that they are meeting these three criteria. Each of the components is discussed in more detail below. Grade Point Average Students must maintain a minimum cumulative grade point average (GPA) of 2.0 (C).REPEATED COURSES
: A repeated course will replace the previous grade when determining GPA. All repeated courses will be included in the maximum allowable time frame.
Maximum Time Frame for Receiving Aid The maximum allowable time frame for students to complete an academic program at IVC without being terminated from financial aid is 90 units. This maximum applies to students pursuing a degree or certificate at IVC as well as those preparing to transfer to a four-year school. Change of Major: Units completed under a previous major are counted in the maximum number of units allowed. Remedial Coursework: Students may complete up to 30 units of remedial coursework while receiving aid, but these units will be counted in the total allowable units.ALL PERIODS OF ENROLLMENT WILL BE INCLUDED, WHETHER OR NOT A STUDENT RECEIVED AID IN ALL SEMESTERS.
Completion of 75% cumulative units enrolled, attempted or completed. Students must receive credit for at least 75% of the total cumulative units enrolled, attempted or completed. Grades of F, I, NC, NP and W are not considered successful completion of units.
Financial Aid Dismissal, Loss of Eligibility Students, who do not meet the Satisfactory Academic Progress requirements, will be dismissed from eligibility for financial aid (except for the Board of Governors Fee Waiver). Appeal Process: Students who have been disqualified may appeal to the financial aid office. Appeals may be approved for documented medical problems, family emergencies and other circumstances outside the student’s control (Note: Change of Major or Dual Major is not considered extenuating circumstances).
To apply for an appeal, students must:
- 1. Complete an IVC Satisfactory Academic Progress Appeal Form (available in the Financial Aid Office or on-line on our website www.ivc.edu/student/finaid/pages/forms.aspx )
- 2. Submit an academic plan, completed by an IVC academic counselor.
- 3. Submit all official academic transcripts from all previously attended colleges. Students who complete the appeal process will be notified if their appeal has been approved by the IVC Financial Aid Appeals Committee. Students whose appeal was approved by the committee will be placed on financial aid probation for one semester. Student’s academic progress will be reviewed at the end of the probationary semester. A student, who does not meet the minimum satisfactory academic standards during the probationary semester, will lose eligibility. The Financial Aid Office will accept one appeal per year and no more than two appeals total. Reinstatement of Financial Aid after Disqualification A student’s financial aid may be reinstated, if the student achieves satisfactory academic progress during a subsequent semester(s) without receiving financial aid.
- This requirement includes successfully completing 12 NEW units with a minimum 2.0 GPA.
- Students who have met this requirement must notify the Financial Aid Office by completing a IVC Satisfactory Academic Progress Appeal form (available in the Financial Aid Office or on our website).