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FAQS

  • How do I maintain financial aid eligibility?
    • You must reapply for aid each year and supply all requested documents. For best results, apply early.

      In addition, you must maintain satisfactory academic progress (SAP or sat prog as it is sometimes called). SAP consists of three components: Student Financial Aid Satisfactory Academic Progress Policy Federal, state, and college regulations require that students maintain satisfactory academic progress to continue receiving financial aid. Financial aid recipients at Irvine Valley College must:
      • Maintain a minimum grade point average (GPA).
      • Complete their program within the maximum allowable time frame.
      • Complete a minimum number of units successfully each semester.


      The Financial Aid Office at IVC will evaluate all aid recipients once per year before disbursing aid for the fall semester to ensure that they are meeting these three criteria. Each of the components is discussed in more detail below. Grade Point Average Students must maintain a minimum cumulative grade point average (GPA) of 2.0 (C).

      REPEATED COURSES: A repeated course will replace the previous grade when determining GPA. All repeated courses will be included in the maximum allowable time frame.

      Maximum Time Frame for Receiving Aid The maximum allowable time frame for students to complete an academic program at IVC without being terminated from financial aid is 90 units. This maximum applies to students pursuing a degree or certificate at IVC as well as those preparing to transfer to a four-year school.

      Change of Major: Units completed under a previous major are counted in the maximum number of units allowed.

      Remedial Coursework: Students may complete up to 30 units of remedial coursework while receiving aid, but these units will be counted in the total allowable units.

      ALL PERIODS OF ENROLLMENT WILL BE INCLUDED, WHETHER OR NOT A STUDENT RECEIVED AID IN ALL SEMESTERS. Completion of 75% cumulative units enrolled, attempted or completed. Students must receive credit for at least 75% of the total cumulative units enrolled, attempted or completed.

      Grades of F, I, NC, NP and W are not considered successful completion of units.

      Financial Aid Dismissal, Loss of Eligibility Students, who do not meet the Satisfactory Academic Progress requirements, will be dismissed from eligibility for financial aid (except for the Board of Governors Fee Waiver). Appeal Process: Students who have been disqualified may appeal to the financial aid office. Appeals may be approved for documented medical problems, family emergencies and other circumstances outside the student’s control (Note: Change of Major or Dual Major is not considered extenuating circumstances).

      To apply for an appeal, students must:

      • 1. Complete an IVC Satisfactory Academic Progress Appeal Form (available in the Financial Aid Office or on-line on our website www.ivc.edu/finaid/pages/forms.aspx )
      • 2. Submit an academic plan, completed by an IVC academic counselor.
      • 3. Submit all official academic transcripts from all previously attended colleges. Students who complete the appeal process will be notified if their appeal has been approved by the IVC Financial Aid Appeals Committee. Students whose appeal was approved by the committee will be placed on financial aid probation for one semester. Student’s academic progress will be reviewed at the end of the probationary semester. A student, who does not meet the minimum satisfactory academic standards during the probationary semester, will lose eligibility. The Financial Aid Office will accept one appeal per year and no more than two appeals total. Reinstatement of Financial Aid after Disqualification A student’s financial aid may be reinstated, if the student achieves satisfactory academic progress during a subsequent semester(s) without receiving financial aid.
      • This requirement includes successfully completing 12 NEW units with a minimum 2.0 GPA.
      • Students who have met this requirement must notify the Financial Aid Office by completing a IVC Satisfactory Academic Progress Appeal form (available in the Financial Aid Office or on our website).

  • How is financial aid eligibility determined?
    • ​Most financial aid programs use three components to calculate eligibility:
      • Cost of attendance
      • Effective family contribution
      • Financial need.
      The cost of attendance includes:
      • College fees
      • Books and supplies
      • Basic living expenses such as room and board, personal expenses, and transportation to and from college (using standardized figures).

      Expected family contribution (EFC) is the amount you (and, if relevant, your spouse or parents) can contribute toward the cost of attendance. The federal processor calculates the EFC using the information on your aid application (FAFSA) and the formula mandated by the U.S. Department of Education. Financial need is determined by subtracting the effective family contribution from your cost of attendance. [Financial Need COA] - [EFC Need] = [Cost of Attendance Family Contribution] is the maximum amount of need-based aid you can receive in a given academic year. Please note that the amount of aid you receive may be less than your need because of funding and eligibility restrictions. Plan on supplementing financial aid with money from other sources such as work income and savings. Non-need-based aid: Not all aid programs use need as a criterion. Some scholarships are based solely on merit. Some loans are based on the cost of attendance minus other aid rather than need.

  • How much does it cost to attend IVC?
    • ​The cost of attendance includes not only college fees and books and supplies but also basic living expenses. IVC uses two different budgets, one for students living at home with their parents and one for students living off-campus on their own or with roommates. The budgets represent average or typical expenses for students attending IVC. Your actual expenses may be higher or lower than the amounts listed below.
      • At Home $12, 106
      • Off Campus (away from home) $18,856
      • Enrollment fees are $46 per unit for California residents (subject to change).
      • Nonresidents pay an additional $269 per unit.
      • Some courses require additional fees.

  • May I use financial aid to pay for my registration fees at IVC?
    • If you are eligible for the BOGW fee waiver program, you will not be required to pay your enrollment. However, you will have to pay other fees such as health fees, parking, material fees, or the (optional) ASIVC student body card. See the Board of Governors Waiver Program under State of California Financial Aid Programs for more information. If you are not eligible for the BOGW fee waiver, you must pay your enrollment and student health fees yourself even if you are eligible for other aid.

  • What if I have unusual expenses?
    • Students with unusual expenses such as child-care, large medical or dental expenses not covered by insurance, or disability-related expenses may petition to have their budgets increased (documentation of the expenses is required). A budget increase does not automatically result in an increase in aid. If additional aid is available, it will usually be in the form of additional loan or work-study funds, not grant eligibility.

  • What if my income or my family's income decreases?
    • If your or your spouse's income or, if you are a dependent student, your parents' income decreases substantially, you should contact the Financial Aid Office regarding a professional-judgment review. You may be eligible for additional aid.

Contact

For questions regarding your
current financial aid status,
academic standing, award
notification or disbursement:

T: 949-451-5287
F: 949-451-5459 
E: ivcfinancialaid@ivc.edu
Student Services Center
Room SSC 130

Dept of Education (DOE) 
IVC School Code:
025395

Hours of Operations

We have modified our hours in
order to accommodate the
unprecedented high volume of
Financial Aid applications.

Mon:​   9:00 am - 4:00 pm ​
​Tue: ​  9:00 am - 4:00 pm 
​Wed: ​  9:00 am - 4:00 pm 
​Thu:   9:00 am - 4:00 pm
​Fri: ​  9:00 am - 1:00 pm

Hours are subject to change.
Please call ahead to confirm.

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