Fees and Refunds - Bursar's Office

Questions/Comments:	(949) 451-5245
Credit Card Refunds: see FAQ below for instructions	(949) 451-5699
Email:	ivcbursars@ivc.edu
Fax:	(949) 451-5456
Location:	Student Services Center Room SC160
Hours:
Monday thru Thursday	9:00 am - 6:00 pm
Friday	9:00 am - 3:00 pm

ALL fees are subject to change. Registration is not complete until all required course fees have been paid.

ENROLLMENT FEE—$26 per unit, required of all students, with the following exemptions:

Concurrently enrolled high school students, 9th through 12th grade. Note other fees are not waived through this program.
Students with the Board of Governors Waiver (BOGW). More information can be obtained through the Financial Aid Office.
Students with the California Department of Veterans Affairs' Waiver. More information can be obtained through the Bursar's Office.

Note: The enrollment fee is set by the State Legislature. The college will make every effort to inform students if and when the fee changes.

HEALTH FEE—$17 for fall and spring semesters each and $14 for summer session, required of all students who enroll in classes held at either Irvine Valley College or Saddleback College, with the following exemptions:

Students enrolled only in classes held online or off campus at community instructional centers. These students may elect to pay the health fee on a voluntary basis.
Students who depend exclusively upon prayer for healing in accordance with the teachings of a bona fide religious sect (Education Code section 76355).*
Students who are attending the college under an approved apprenticeship training program. (Education Code section 76355).*

*Students must submit proof of exemptions at the time they register.

Note: Health fees are subject to change. More information regarding the health services students are entitled to receive through the health fee program can be obtained through the Health and Wellness Center.

INSTRUCTIONAL MATERIALS FEE—required of all students enrolled in certain courses

Courses may carry a nominal fee for instructional materials provided to students throughout the semester. Instructional materials fees are noted by the abbreviation “IMF“ bracketed at the end of course descriptions.

PARKING FEE—required of all students who park on campus at the following rates:

Permit Type	Regular Price	BOG Waiver Price
AUTOMOBILE
Annual*	$60	$52
Fall Semester	$30	$20
Spring Semester	$30	$20
Summer Session	$15	$15
MOTORCYCLE
Annual*	$20	$20
Fall Semester	$10	$10
Spring Semester	$10	$10
Summer Session	$5	$5

*ANNUAL PERMITS, available for purchase during the fall semester only, will be valid through August 31, 2010. Permits purchased through online registration will be mailed to students. Permits are also available for purchase at the Bursar’s Office or online through MySite. IVC parking permits are also valid at Saddleback College and ATEP in the same type of parking space.

Note: Daily parking permits are not sold at the Bursar's Office. More information can be found on the Campus Police website.

ASSOCIATED STUDENT BODY (ASB) ACTIVITY STICKER—$10/semester

The optional ASB activity sticker provides no-cost entry to campus athletic events; discounted Regal Cinema, AMC Theatre, and theme park tickets; an opportunity to apply for the Associated Students of Irvine Valley College (ASIVC) scholarship awards; and many more benefits. More information can be obtained through the ASIVC Office.

TRANSCRIPT OR ENROLLMENT VERIFICATION FEE—assessed as follows:

Students who complete academic work at the college will receive their first two transcripts and/or verifications without charge. All additional copies of transcripts or verifications will cost $3 each. Normal processing of transcripts or verifications may take up to seven business days. Emergency processing is available for an additional fee of $5 per transcript. Emergency processing normally is completed within three hours.

More information can be obtained through the Office of Admissions and Records.

RETURNED CHECK FEE—$20, assessed for each check dishonored by the bank for whatever reason

Note: Once a check is submitted by a student, it is considered to be his or her enrollment confirmation. Placing a stop payment on a check does not in any way cancel the student's financial obligation to the college, nor does it clear an enrollment record.

NONRESIDENT STUDENT FEES—assessed in addition to the fees listed above

Tuition Fee—$190 per unit, required of all nonresident students. The law exempts certain nonresidents from paying the nonresident tuition fee. More information can be obtained through the Office of Admissions and Records.
Application Processing Fee—$54 per application, required of all International Students. This fee is non-refundable.
Capital Outlay Fee—$25 per unit, required of all nonresident students who are both citizens and residents of a foreign country.

Payment Options

IMPORTANT: All payments, including those mailed, must reach the Bursar's Office on or before the payment due date to avoid class drops and/or fiscal holds.

CREDIT CARD

Credit card payment is the best way to ensure that your enrollment is immediately confirmed.
Use VISA, MasterCard, or Discover. We do not accept American Express at this time.
Payments can be made online through your MySite account or in person at the Bursar's Office.
Do not email your credit card information as email is not a secure communication method!

CHECK OR MONEY ORDER

Make your check or money order payable to Irvine Valley College
Include your student ID number on the front of the check.
You can bring your check payment to the Bursar's Office in person or deposit it in the drop slot located under Window #3 of the Bursar's Office.
You may also mail your check or money order to:

Irvine Valley College

Attention: Bursar's Office

Student Services Center SC160

5500 Irvine Center Drive

Irvine, CA 92618

CASH

If you prefer to pay by cash, you must do so in person at the Bursar's Office.
DO NOT SEND CASH BY MAIL.

DEFERRAL

If your fees will be paid by another party—for example, by the Department of Rehabilitation or through Military Tuition Assistance—you may request deferred payment.
If you would like to be considered for a deferral of your payment, you must come to the Bursar's Office prior to registering so the staff can assist you with your request.

Payment Deadlines

Online or Telephone Registration:

Five business days from the day of registration if you register prior to the beginning of a semester.
The same day you register after the semester has started.

In-person Registration: The same day you register.

You must pay your fees by the above deadlines, or you may be dropped from all unpaid classes!

Note: Each online session or call that you make will have a different due date for fees incurred. If you log off or hang up before you complete the fee payment section, your online session or telephone registration call will not be successful, and your class registration will be cancelled.

Refund Policy

Students are eligible for a full refund of most fees provided they have officially dropped or withdrawn from classes prior to the refund deadline or their classes have been canceled by the college. Classes can be dropped through MySite, in person at the Office of Admissions and Records, or, for Emeritus Institute classes only, through the telephone registration system. There is no refund for classes added after the refund deadline date. Also, refunds are not available for any instructor drop that is initiated after the refund deadline.

Parking Fee Refunds—Refunds of parking permit fees will be given only when the following conditions are true:

(a) When a class is canceled by the college within 30 days of the start of classes due to insufficient enrollment and students are not enrolled in any other classes at the college during the semester; or

(b) If students drop all of their classes prior to the refund date.

IMPORTANT: Students must turn in their IVC parking permits to the Bursar's Office at Irvine Valley College within two weeks after the classes have been dropped/cancelled as specified above to receive a refund of the parking permit fees.

Refund Process

Credit Card Refunds can only be requested if the original payment was made by a credit card. Refunds can be received in-person at the Bursar's Office, by leaving a voicemail on the Credit Card Refund Line at (949) 451-5699 or sending a fax to (949) 451-5456 with the following information:

Student name
Student ID
Full credit card number
Credit card expiration date

Check Refunds can be requested if the original payment was made by cash or a check. Requests must be submitted to the Bursar's Office using the “Request for Refund" form available at the Bursar's Office. Refunds may take up to 45 business days to process. Students may choose to leave their credit balance on account to cover future enrollment fees.

FREQUENTLY ASKED QUESTIONS (FAQ)

Am I required to obtain a student Photo ID card?

No. Effective Fall 2009, student photo ID cards are no longer required by the college. Students can use other forms of identification to access the library and other services. However, students who are enrolled in classes may choose to get a student photo ID by requesting a print-out of their classes from the Bursar's Office and taking it to Campus Police located at CP-100.

How do I find out the refund deadline for my class?

Classes can be dropped with a refund during the first two weeks of instruction of full-semester classes, the first six days of eight-week classes, and the first five days of six-week classes. In order to find out the refund date of a specific class, first, you need to locate the class in the online class schedule. Then, to click on the “Details…” link. The refund deadline for your class is the “Drop with Refund by” date. For a list of other important dates please click here. More information on drop deadlines can be found on the Office of Admissions and Records website.

I have dropped my class before the refund deadline. And there is a credit balance on my student account. How do I get my refund?

If you paid by cash or check, you have to fill out a “Request for refund” form in person at the Bursar’s office. A check will be mailed to you in approximately 4 weeks. If you paid with a credit card, you can either come to the Bursar’s office or call (949) 451-5699 to request a refund. You can also choose to leave the credit on your student account to pay for future classes.

What is my current account balance?

You will see your account balance at the end of each enrollment session. You can always go back later and view the balance by logging in to your MySite account, then to My Classes, and then click on the Make a Payment button on the left panel. Alternatively, you can click here to go to your Make a Payment page directly.

How can I remove a fiscal hold from my account?

A fiscal hold can only be removed if the outstanding balance is paid in full. If you wish to make the payment online using your MySite account, you should notify the Bursar's Office as soon as your payment is made to expedite the removal of the fiscal hold. The Bursar's Office can be reached via telephone, e-mail, or in person. You can also use the other methods of payment as described further below.